The Extraction settings (under the gear icon at the top of the page) control which fields are extracted from the invoices on the Review screen. There are three categories of fields in Semantik:

  • Invoice attributes are standard fields found in vendor bills (e.g., invoice number, due date)

  • Line item attributes are products or services being charged that are found inside of tables (e.g., quantity, unit price)

  • Vendor attributes are characteristics about your vendors (e.g., name, address, telephone)

This sample invoice illustrates the categories:

Available Extraction Fields

The following fields can be configured for your invoices. Fields are enabled by default unless otherwise noted.

Invoice Fields

  • Invoice Number

  • PO Number

  • Entity*

  • Invoice Date

  • Posting Date*

  • Due Date

  • Order Date

  • Ship Date

  • Terms

  • Total Amount

  • Ship Freight

  • Tax Rate

  • Tax Amount

  • Sub Total

  • Amount Due

  • Service Start Date*

  • Service End Date*

  • Memo*

Vendor Fields

  • Name

  • Vendor ID

  • Approver

  • Memo

  • Street Address

  • PO Box

  • City

  • State

  • Postal Code

  • Country

  • Telephone

  • Customer ID

  • Status

  • SWIFT

  • IBAN

  • Tax ID

  • GL Code

  • Department

  • Custom 1

  • Custom 2

  • Custom 3

  • Custom 4

  • Custom 5

Line Items

  • Item Number

  • Description

  • Quantity

  • Unit Price

  • Tax*

  • Total

  • Memo*

  • Unit of Measure*

  • PO Number*

  • GL Code*

  • Department*

*Disabled by default

For descriptions of these fields, as well as additional data that is included upon export, refer to Understanding Semantik Data.

Editing Extraction Fields

You can edit edit extraction fields by enabling or disabling them, adjusting the minimum confidence level, and marking them as required.

Enabling and Disabling Fields

To enable your extraction fields:

  1. Click Settings > Extraction.

  2. Select which fields you want to enable (Invoice, Vendor, Line Items). The most common fields are enabled by default.

  3. Disable any fields that don’t apply to your invoices. All fields that remain enabled will be extracted from the invoices. Any fields disabled will not be displayed in your review screen.

Adjusting the Minimum Confidence Level

On Invoice fields, you can adjust the minimum confidence level.

To adjust the minimum confidence level:

  1. Click Settings > Extraction.

  2. Use the slider to adjust the value for each extraction field. Note: If the confidence level for a field is below this number, it will be stopped for manual processing. You may need to test and fine-tune to get the best results.

Note: This feature does not apply to Line Item Fields or Vendor Fields.

You can select these fields as needed to extract the necessary data in the Review screen. When all selected fields meet their minimum confidence level, the invoice is automatically processed without manual review.

Marking Fields as Required

If a field is marked as Required, Semantik will prevent you from completing a review until that field is populated. This only applies to Invoice Fields and Vendor Fields.

To mark a field as required:

  1. Click Settings > Extraction.

  2. On the Invoice Fields and Vendor Fields tabs, click the check mark under the Required column for each field.

Note: Fields must be Enabled to be marked as Required.

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