This page defines the fields that Semantik extracts from invoices.

There are three categories of fields in Semantik:

  • Invoice Fields are standard fields found in the headers and footers of vendor bills (e.g. invoice number, due date).

  • Vendor Fields are attributes of your vendors (e.g. name, address, telephone).

  • Line Item Fields are attributes of products or services being charged, normally listed in a table (e.g. quantity, unit price).

For information on managing these fields, see Managing Extraction Fields.

Invoice Fields

Invoice Field

Definition

Invoice Number

Invoice number generated by the vendor.

PO Number

Purchase order number.

Entity

The business unit that received products or services from a vendor.

Invoice Date

Date the invoice was created.

Posting Date

Date when funds are removed from an account to pay an invoice.

Due Date

Date that payment is due for in invoice.

Order Date

Date the order was placed.

Shipping Date

Date the order was shipped.

Service Start Date

Start date for service.

Service End Date

End date for service.

Terms

When a payment is expected for the invoice amount.

SubTotal

Total amount of invoice items. This number does not include surcharges or deductions.

Shipping and Freight

Charges for shipping, freight, and handling.

Tax Rate

Tax percentage applied to the invoice.

Tax Amount

Amount of tax billed for the invoice.

Total Amount

Total invoice amount with surcharges, not including any deductions.

Amount Due

Amount owed to the vendor after surcharges and deductions.

Memo

A custom note about the invoice.

Vendor Fields

Vendor Field

Definition

Name

Vendor’s name.

Vendor ID

ID assigned to the vendor.

Approver

Designated approver for the vendor.

Memo

Custom message for the vendor.

Street Address

Vendor's street address.

PO Box

Vendor's post office box number.

City

Vendor’s city or locality within a region.

State

Vendor’s state or region of locality.

Postal Code

Vendor’s postal code.

Country

Vendor’s country.

Telephone

Vendor's telephone number.

Customer ID

Vendor-assigned customer ID.

Status

Current vendor status.

SWIFT

Vendor's SWIFT code, used to represent a specific bank branch.

IBAN

Vendor’s International Bank Account Number.

Tax ID

Vendor’s federal tax ID.

GL Code

General ledger code assigned to the vendor.

Department

Department associated with the vendor.

Custom 1

Custom field 1.

Custom 2

Custom field 2.

Custom 3

Custom field 3.

Custom 4

Custom field 4.

Custom 5

Custom field 5.

Line Item Fields

Note: A Line Item is typically a product or service.

Line Item Field

Definition

Item Number

Number of a line item.

Description

Description of a line item.

Quantity

The amount of a line item.

Unit Price

Price per unit for a line item.

Tax

Sales tax of a line item.

Total

Total price of a line item.

Memo*

A custom note about a line item.

Unit of Measure

The standard for measuring the quantity of a line item

PO Number

Purchase order number.

GL Code*

General ledger code.

Department*

The business unit that pays for the product or service.

*These fields must be manually populated.

Did this answer your question?