This page defines the fields that Semantik extracts from invoices.
Field is Manual
Invoice number generated by the vendor.
Purchase order number.
The business unit that received products or services from a vendor.
Date the invoice was created.
Date when funds are removed from an account to pay an invoice.
Date that payment is due for in invoice.
Date the order was placed.
Date the order was shipped.
Service Start Date
Start date for service.
Service End Date
End date for service.
When a payment is expected for the invoice amount.
Total amount of invoice items. This number does not include surcharges or deductions.
Shipping and Freight
Charges for shipping, freight, and handling.
Tax percentage applied to the invoice.
Amount of tax billed for the invoice.
Total invoice amount with surcharges, not including any deductions.
Amount owed to the vendor after surcharges and deductions.
A custom note about the invoice.
Note on some invoice fields
Amount Due - Most customers should use this field instead of the Total Amount field (a majority of invoices do not make a distinction between Amount Due and Total Amount). This field will reliably capture what needs to be paid. If it is not found on an invoice, the system will extract anything reported as Total Amount into this field.
Total Amount - If you want to track finer accounting details, you may want to use this field. It will capture what you are charged for which you can then compare to what you actually need to pay (Amount Due).
Posting Date - Automatically extracts data from the Invoice Date field. If your posting date is different from the invoice date, you can manually change it. While reviewing an invoice, scroll down to the Posting Date field in the Results column. Click into the field to manually edit it before completing your review.
When an invoice is submitted after your pay period has closed, you may want to fill in a posting date. This will ensure that the invoice flows through to your ERP with additional information you need so that your vendor can be paid on time.
ID assigned to the vendor.
Designated approver for the vendor.
Custom message for the vendor.
Vendor's street address.
Vendor's post office box number.
Vendor’s city or locality within a region.
Vendor’s state or region of locality.
Vendor’s postal code.
Vendor's telephone number.
Vendor-assigned customer ID.
Current vendor status.
Vendor's SWIFT code, used to represent a specific bank branch.
Vendor’s International Bank Account Number.
Vendor’s federal tax ID.
General ledger code assigned to the vendor.
Department associated with the vendor.
Custom field 1.
Custom field 2.
Custom field 3.
Custom field 4.
Custom field 5.
Note on custom vendor fields
Semantik uses a pre-trained AI model for invoice extraction, so custom vendor fields cannot be automatically extracted. Instead, you’ll need to manually enter data into these fields, which Semantik will automatically send to your ERP or other configured destination.
To use the custom vendor fields, enter the data into the Custom cells of your vendor CSV file (Settings > Vendors > Upload). These fields are not required to upload your vendor list.
If you need to enter custom vendor data for an individual invoice without adjusting your vendor settings, you can manually edit the custom fields during Review. Under the Results column, select Vendor, then scroll down to the Custom fields and enter your data.
Line Item Fields
Note: A Line Item is typically a product or service.
Line Item Field
Field is Manual
Number of a line item.
Description of a line item.
The amount of a line item.
Price per unit for a line item.
Sales tax of a line item.
Total price of a line item.
A custom note about a line item.
Unit of Measure
The standard for measuring the quantity of a line item
Purchase order number.
General ledger code.
The business unit that pays for the product or service.