This page defines the fields that Semantik extracts from invoices.

Invoice Fields

Invoice Field	Definition	Field is Manual
Invoice Number	Invoice number generated by the vendor.
PO Number	Purchase order number.
Entity	The business unit that received products or services from a vendor.	Y
Invoice Date	Date the invoice was created.
Posting Date	Date when funds are removed from an account to pay an invoice.	Y
Due Date	Date that payment is due for in invoice.
Order Date	Date the order was placed.
Shipping Date	Date the order was shipped.
Service Start Date	Start date for service.	Y
Service End Date	End date for service.	Y
Terms	When a payment is expected for the invoice amount.
SubTotal	Total amount of invoice items. This number does not include surcharges or deductions.
Shipping and Freight	Charges for shipping, freight, and handling.
Tax Rate	Tax percentage applied to the invoice.
Tax Amount	Amount of tax billed for the invoice.
Total Amount	Total invoice amount with surcharges, not including any deductions.
Amount Due	Amount owed to the vendor after surcharges and deductions.
Memo	A custom note about the invoice.	Y

Note on some invoice fields

Amount Due - Most customers should use this field instead of the Total Amount field (a majority of invoices do not make a distinction between Amount Due and Total Amount). This field will reliably capture what needs to be paid. If it is not found on an invoice, the system will extract anything reported as Total Amount into this field.

Total Amount - If you want to track finer accounting details, you may want to use this field. It will capture what you are charged for which you can then compare to what you actually need to pay (Amount Due).

Posting Date - Automatically extracts data from the Invoice Date field. If your posting date is different from the invoice date, you can manually change it. While reviewing an invoice, scroll down to the Posting Date field in the Results column. Click into the field to manually edit it before completing your review.

When an invoice is submitted after your pay period has closed, you may want to fill in a posting date. This will ensure that the invoice flows through to your ERP with additional information you need so that your vendor can be paid on time.

Vendor Fields

Vendor Field	Definition
Name	Vendor’s name.
Vendor ID	ID assigned to the vendor.
Approver	Designated approver for the vendor.
Memo	Custom message for the vendor.
Street Address	Vendor's street address.
PO Box	Vendor's post office box number.
City	Vendor’s city or locality within a region.
State	Vendor’s state or region of locality.
Postal Code	Vendor’s postal code.
Country	Vendor’s country.
Telephone	Vendor's telephone number.
Customer ID	Vendor-assigned customer ID.
Status	Current vendor status.
SWIFT	Vendor's SWIFT code, used to represent a specific bank branch.
IBAN	Vendor’s International Bank Account Number.
Tax ID	Vendor’s federal tax ID.
GL Code	General ledger code assigned to the vendor.
Department	Department associated with the vendor.
Custom 1	Custom field 1.
Custom 2	Custom field 2.
Custom 3	Custom field 3.
Custom 4	Custom field 4.
Custom 5	Custom field 5.

Note on custom vendor fields

Semantik uses a pre-trained AI model for invoice extraction, so custom vendor fields cannot be automatically extracted. Instead, you’ll need to manually enter data into these fields, which Semantik will automatically send to your ERP or other configured destination.

To use the custom vendor fields, enter the data into the Custom cells of your vendor CSV file (Settings > Vendors > Upload). These fields are not required to upload your vendor list.

If you need to enter custom vendor data for an individual invoice without adjusting your vendor settings, you can manually edit the custom fields during Review. Under the Results column, select Vendor, then scroll down to the Custom fields and enter your data.

Line Item Fields

Note: A Line Item is typically a product or service.

Line Item Field	Definition	Field is Manual
Item Number	Number of a line item.
Description	Description of a line item.
Quantity	The amount of a line item.
Unit Price	Price per unit for a line item.
Tax	Sales tax of a line item.
Total	Total price of a line item.
Memo	A custom note about a line item.	Y
Unit of Measure	The standard for measuring the quantity of a line item
PO Number	Purchase order number.
GL Code	General ledger code.	Y
Department	The business unit that pays for the product or service.	Y